Onboarding Welcome Pack

Welcome to Karlka Recruiting Group!

We are excited to have you start with KRG and want to ensure your experience with us is efficient and enjoyable. Please refer to this page for general information.

If you have any further queries don’t hesitate to contact your consultant or our recruitment team recruitment@karlkarecruiting.com.au.

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Everything you need to get started with Karlka Recruiting Group, including onboarding information, payroll and timesheet guidance, workplace safety resources, wellbeing support, and useful contacts.

FIND YOUR TIMESHEET PORTAL

TIMESHEETS & PAY CYCLE

EMPLOYEE ASSISTANCE PROGRAM

WORKPLACE HEALTH AND SAFETY

Resources specifically for contractors and ABN contractors, compliance requirements, insurance documentation, and certificate uploads.

ABN Contractors Information Page

If the Timesheet Portal is not displaying, please contact recruitment@karlkarecruiting.com.au

Timesheet Portal

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Select the Host Employer(Required)

As per your KRG Contract

Your timesheet portal is OTS

Link to OTS Timesheet Portal

OTS Portal Registration Guide

Your timesheet portal is Fieldglass.

A registration link should have been sent to you already. If you have not registered and need the link resent, please enquire with your consultant at KRG or recruitment@karlkarecruiting.com.au.

Link to Fieldglass Portal

Submitting a Fieldglass Timesheet Guide

Your timesheet portal is Beeline.

A registration link should have been sent to you already. If you have not registered and need the link resent, please enquire with your consultant at KRG or recruitment@karlkarecruiting.com.au.

Beeline Worker User Guide

Your timesheet portal is either 3SS or Clarity.

On your first day, Hays will supply you with your login details for submitting timesheets.

Please contact Decision.Support@nab.com.au or visit the eform request page if you do not receive the email

COMPLETING TIMESHEETS

All timesheets are to be submitted electronically via 3SS/Clarity.
Please submit your timesheet for the current week only. Timesheets must be submitted by the end of the day each Friday.
Once you submit a timesheet, it must be approved by your timesheet approver by midday (EST) Monday for the previous week's hours. We suggest checking your timesheet status after lunchtime Monday. If it is still unapproved, please follow this up directly with your manager.

Any timesheets approved after midday Monday may be marked as late and will be processed the following week.

3SS Candidate User Guide

Clarity Candidate User Guide

Your timesheet portal is C.NET.

A registration link should have been sent to you already. If you have not registered and need the link resent, please enquire with your consultant at KRG or recruitment@karlkarecruiting.com.au.

Submitting a C.NET Timesheet Guide

Your timesheet portal is CATS.

View the below DSS On-hire booklet to explain the DSS HUB timesheet process.
• Timesheet process on DSS internal CATS system can be found on Page 2-6
• Overtime instructions can be found on Page 6-7

DSS Community Grants Hub, On-hire booklet

Contact your consultant at KRG or recruitment@karlkarecruiting.com.au to confirm your timesheet system.

TimeSheets@karlkarecruiting.com.au

TIMESHEETS & PAY CYCLE

Pay Cycle

Monday: Timesheets for last week are to be submitted by 10am at the latest
Tuesday & Wednesday: Timesheets are quality assured by our Payroll team to ensure accuracy
Thursday Afternoon: Timesheets are processed
Friday Morning: Pay should be received in your bank

Please note

Depending on your bank, your very first pay may take up to 24 hours (received by Friday afternoon)
Payslips can be accessed via the OTS portal
Please advise the KRG Timesheets team of any scheduled leave/time off

Superannuation

Is processed on payday
The time it takes to appear in your superannuation account may vary depending on your super fund’s processing time
KRG can provide superannuation statements upon request

Important Notes

Approved Timesheets received after 10 am Wednesday will be considered as late and held for processing in the following week’s pay run.
If you do not work, you will still have to upload a timesheet with “zeros”.
If you schedule any leave/time off, please let the KRG Timesheets team know via email.

EMPLOYEE ASSISTANCE PROGRAM (EAP)

Work-related stress is a normal response to the demands and challenges of the workplace. While short periods of stress can help you stay focused and perform effectively, ongoing or excessive stress can impact your mental wellbeing and may contribute to conditions such as anxiety or depression, or worsen existing conditions.

At Karlka Recruiting Group, we are committed to supporting your wellbeing. If you feel you could benefit from additional support, our confidential Employee Assistance Program (EAP) is available to all workers.

The Anna Centre Details

WORKPLACE HEALTH AND SAFETY

What happens if you have an incident at work? What steps do you take and how do you categorise the injury? Here are some steps that could assist you:

Incident Occurs
Notify your onsite supervisor & identify the category of your injury:
1. FAI First Aid Incident
2. HAZ Hazard
3. LTI Lost Time Injury
4. MTI Medical Treatment Injury
5. RWI Restricted Work Injury
6. NM Near Miss
7. RO Report Only
Notify your Karlka Recruiting Group representative

Each party will conduct a report. If an action is required, KRG will contact you further.

It is encouraged and welcomed for our employees to participate in continuous improvement suggestions for OHS. Contact your consultant to find out how if you are interested.

Workplace Hazards in the Office